Unit functionality has been designed for bigger installations, where it is required to have a hierarchical management definition and more strict privacy boundaries for parts of an installation. We are going to use the following example to walk through the functionality using an apartment renting example.
Who can use this feature?
If you are interested in having this feature please contact sales@tapkey.com, describe your scenario and we will answer any questions.
About the feature
From this point, it is important to define some concepts required to continue with the setup:
Landlord: Owner of a property that can be split into smaller parts for management purposes. Responsible for user contingent for the entire property and maintenance activities. Here you can find all information on how to set up Units as a landlord.
Shared Locks: Locks created within an installation that can be controlled by all the managers. Visibility of the activity is restricted in the Unit Level.
Exclusive Locks: Locks allowed to be used only by unit managers, can only be assigned to a unit at the same time, and are only managed within the unit itself. Permissions (grants) of exclusive locks can only be granted within the same Unit, Landlords and other units cannot create permissions on these locks.
Unit: Logical part of a bigger installation, that can group a set of locks, licenses, and managers. Locks can be Exclusive Locks or Shared locks. The unit manager is the person responsible for the management of access within the unit, which internally would behave as an additional locking system. Landlords are not able to see the access log and interactions executed within the unit.
Unit Manager: A manager associated with the Landlord to manage permissions within a Unit, managers are allowed to:
- Create lock permissions.
- See their activities and activities related to the grants added within their unit in Access logs.
- Acquire NFC transponders and grant permissions.
- Execute maintenance tasks in locks.
Follow these step-by-step instructions to get the most out of your unit as the unit manager.
Main Locking System: The looking system is created by the Landlord where all the locks are registered and from this point distributed to the Units.
Unit Locking System: A child locking system created from a subset of resources coming from the Main Locking system, every Unit Locking system must contain a Unit Manager.
Context
Paul Smaart is a landlord who wants to rent some flats in his building. He wants to give private locks to each flat, in that way key exchange between tenants can be handled more easily and also the management of access for maintainers and temporal access is more secure and centralized.
Paul Smaart's system currently features a multi-lock setup, securing communal areas like the building entrance, laundry, and fitness spaces, as well as individual apartment entrances.
The goal is that each apartment has its own manager so that private areas are used exclusively by tenants and shared areas can be accessed by any tenant inside the building.
Each Unit is defined by:
- Exclusive locks: Locks that should only be managed by the manager, f.i. In this case, it would be the Flat entrance door.
- Shared Locks: Locks that can be managed by multiple managers and also the Landlord, in this case, it could be the building entrance.
- User contingent: Licenses are shared from landlord to managers, in this case, Paul Smaart must purchase all the licenses and distribute them across tenants (managers).